In the game of conference rooms, only the resourceful are victorious. Boardrooms get double-booked, on-the-fly ideas get forgotten, what could be a ground-breaking conversation becomes an unread email. In a growing business, employees are often faced with the hurdle of what to do when they need to meet with co-workers but can’t get a space to meet in. The solution? Equip your office with a number of meeting spaces in a wide variety to allow employees to collaborate when they want, where they want and how they want. Our conference playbook will give you a glimpse into the types of spaces that you should be offering.
The Audible is a nearby standing meeting for quick, impromptu conversations between two or three co-workers. This may come in the form of a stand up desk in an open area or a row of standing height filing cabinets between workstations.
The Hail Mary may be any size, but must include a conference table with a computer at one end. This computer with monitor is set in place so that telecommuting employees can call in during meetings they are unable to attend in person.
The Touchdown is a casual meeting of 3-4 people in a lounge-style setting. Comfort is key in this impromptu meeting space, so it is typically outfitted with soft seating and occasional tables similar to that found in a home living room.
The Huddle is a semi-formal meeting between 3-4 people at a small conference table. This may be scheduled or impromptu; private or open concept.
The Blitz is a scheduled meeting in a formal, private conference room. This type of space is typically reserved for groups of five people or more.
Interference is called when other employees are scheduled to use the same meeting space as you at the same time. To avoid this penalty, equip your office with plenty of options for conference areas, and keep them all varied to support the different types of plays listed in this playbook. You may want to think ahead and use multipurpose furniture in your office, such as a desk that can also be used as a conference table.
For employees, having a mixture of these conference plays in the office will signal that the company cares about their ideas and that they’re free to share when and where they want. For employers, it means being able to capture fresh ideas from everyone in the office, and that, you will find, is a game changer.
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