Is your office paperwork getting a little overwhelming? Use our guide to filing cabinets before you decide what to buy to ensure that you get the best possible solution for your space.
TypeLateral files feature wide but shallow drawers that are ideal for high capacity filing. Due to their shallow drawer extension, lateral files are great for walkways and areas that require a lot of filing in a tight space. Most Lateral files are 32"-36" wide, making them wide enough to hold both legal- and letter-size documents, which can be arranged in either a side-by-side or front-to-back configuration. Lateral files can have as few as two and as many as seven drawers, with most two drawer units being low profile enough to fit underneath a work surface.
ConstructionMetal file cabinets are typically made of galvanized steel and are the most durable option. This type of file is commonly used for high capacity filing in accounting areas and other places in the office where records are kept for extended periods of time. Although not considered the most traditionally attractive, metal filing cabinets do come in a wide range of colors which you can match to your office.
Letter size documents can be accommodated by nearly all types of filing cabinets. A letter size document is the size of a standard 8-1/2” x 11” piece of computer paper.
Legal size documents can be accommodated by many but not all filing cabinets, so be sure to read the product description if you need a unit that can accommodate this type of paperwork. Legal size documents measure 8-1/2” x 14”.
Side-by-side filing is also called left-to-right filing and refers to filing folders that are organized in a row from left to right. This is the most common way to file letter-size hanging folders in a lateral file and legal-size folders in a vertical file.
Front-to-back filing is the opposite of side-by-side and refers to filing folders that are organized in a column from front to back. This is the most common way to file letter-size hanging folders in a vertical file and legal-size hanging folders in a lateral file.
Side tab folders are folders used with side tab and rotary filing cabinets. These basic folders include side tabs that can be outfitted with labels for easy access to documents at a glance.
Hanging folders are specifically designed for use with most lateral and vertical files. This type of folder has metal or plastic hooks on each end that is hung from the rail in your filing cabinet.
Tip: Most lateral and vertical filing cabinets do not have sturdy enough bottom panels to accommodate paperwork being stacked in the drawer as they would be in a storage cabinet. If you have a lateral or vertical filing cabinet, be sure to only use hanging file folders hung from the drawer rails.
Fireproof cabinets are designed for the safety of your documents and valuables. Sensitive and highly important paperwork should always be kept in a fireproof filing cabinet, and valuable materials should be kept in a fireproof safe.
Anti-tip mechanisms are built into many lateral files and tall vertical files for the safety of the user. If multiple drawers full of paperwork on a tall filing cabinet are open at the same time, the unit is likely to fall over, which can lead to very serious injuries. An anti-tip mechanism allows only one drawer to be opened at a time, thus drastically reducing the chance of an accident.
Counterbalance weights are often added to taller filing cabinets as an additional safety precaution. These weights are typically made of concrete, lead or another heavy material and are built into the bottom of a cabinet to further reduce tipping and to add stability.
Locking mechanisms are available on some filing cabinets, but not all, so be sure to read the product description if a locking mechanism is something you need. Be sure to also take note of what type of locking system the filing cabinet is equipped with. A central locking system will lock every drawer in the cabinet with a single lock. Some filing cabinets, however, only come with the capability to lock one drawer.
Hutches with doors are ideal for concealing items such as personal belongings and large files that won’t fit in your filing cabinet drawers.
Open hutches resemble a bookshelf and work as a display area for books and décor.
Note: Only purchase a hutch for your filing cabinet if there is a hutch designed to be used with that specific filing cabinet. Not all hutches can be used with all filing cabinets.
Need help finding filing that works? Call our furniture experts at (800) 558-1010 or shop our full selection of filing cabinets.